As organizations continue to embrace hybrid and remote work, Microsoft Teams has evolved into more than just a collaboration tool—it has become a centralized platform for communication, coordination, and workforce awareness. One feature that often raises questions is location sharing within Microsoft Teams, particularly how it can be used by employers, what data is visible, and how privacy is protected.
This article explains how Microsoft Teams location sharing works, what employers can and cannot see, and which Microsoft licenses include Teams. We also cover how organizations can save 30–40% on Microsoft licenses by working with Technology Solutions Worldwide.
What Is Location Sharing in Microsoft Teams?
Microsoft Teams itself does not continuously track employee GPS locations. Instead, location sharing is contextual and user-controlled, designed to enhance productivity and collaboration rather than surveillance.
Location data in Teams can appear in the following ways:
- Meeting location details (office, room, or remote status)
- Work location settings (e.g., in office, remote, hybrid)
- Emergency services (E911) location information
- Check-in or shift-based location data (when integrated with other Microsoft services)
Hence, Microsoft emphasizes transparency, consent, and administrative controls, ensuring organizations comply with privacy laws and internal policies.
How Employers May See Location Information in Teams
1. Work Location Status (Hybrid Work)
Employees can set their work location in Teams (for example, “In the office” or “Remote”). This helps colleagues plan in-person meetings and collaboration but does not reveal real-time GPS tracking.
Key points:
- User-defined and editable
- Visible to colleagues for collaboration purposes
- Not precise location tracking
2. Emergency Location (E911 Compliance)
For organizations using Microsoft Teams Phone, Teams can collect emergency location information to route 911 or local emergency calls correctly.
What employers see:
- Registered office location or user-entered address
- Used only for emergency services and compliance
- Governed by strict Microsoft privacy and security standards
3. Shifts and Workforce Management (Optional)
When Teams is integrated with tools like Shifts, employers may see clock-in/clock-out locations if enabled.
Important to note:
- Requires explicit configuration
- Often used in frontline or shift-based roles
- Subject to organizational policies and local labor laws
4. Third-Party App Integrations
Most importantly, location visibility can increase if organizations integrate third-party workforce, field service, or compliance tools into Teams.
Microsoft Teams itself:
- Does not secretly track users
- Acts as a secure platform for approved apps
- Requires IT admin approval for expanded data access
Privacy and Compliance in Microsoft Teams
Microsoft designs Teams to align with major global regulations, including:
- GDPR
- ISO/IEC 27001
- SOC 1, SOC 2, and SOC 3
- HIPAA (with proper configuration)
Organizations control:
- What data is collected
- How long it is retained
- Who can access it
As a result, employees maintain visibility into their own settings, reinforcing trust and transparency.
Microsoft Teams location sharing made easy. Employers have full transparency.
Microsoft Licenses That Include Microsoft Teams
Teams is included with several Microsoft 365 plans, depending on business size and needs.
Microsoft 365 Business Plans
- Microsoft 365 Business Basic
- Microsoft 365 Business Standard
- Microsoft 365 Business Premium
Hence, these plans are ideal for small and mid-sized organizations and include Teams for chat, meetings, file sharing, and collaboration.
Microsoft 365 Enterprise Plans
- Microsoft 365 E3
- Microsoft 365 E5
Enterprise plans include advanced security, compliance, voice capabilities, and analytics, making them suitable for regulated industries and large organizations.
Microsoft 365 Frontline Plans
- Microsoft 365 F3
- Microsoft 365 F1
Designed for frontline and shift workers, these plans integrate Teams with scheduling, task management, and optional location-based workflows.
Save 30–40% on Microsoft Licenses with Technology Solutions Worldwide
Therefore, whether you are starting a new Microsoft contract or renewing your existing subscription, Technology Solutions Worldwide helps organizations reduce licensing costs without sacrificing features.
Why Choose Technology Solutions Worldwide?
- ✅ 30–40% off Microsoft licenses that include Teams
- ✅ Available for new subscriptions and renewals
- ✅ Licensed Microsoft partner expertise
- ✅ Ideal for businesses, nonprofits, education, healthcare, and government organizations
- ✅ Simple, compliant migration and renewal support
Get Started Today
In conclusion, if your organization relies on Microsoft Teams—or is evaluating it for hybrid work, compliance, or workforce coordination—now is the perfect time to optimize your licensing costs.
Contact Technology Solutions Worldwide:
- 📧 Email: info@techsolworld.com
- 📞 Phone: 800-998-2792
- 🌐 Website: https://techsolworld.com/product-category/microsoft365/
Start saving on Microsoft Teams-enabled licenses today while ensuring your organization remains secure, compliant, and collaboration-ready.